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The DoubleTree by Hilton Hotel and Conference Centre Regina is currently recruiting for an office Administrator to join our Sales & Catering department. This position will assist the department with daily administration, client contact and follow-up with a consistent focus on maintaining a high level of service and efficiency. The coordinator will be the first point of contact for client's inquiring about our services.
Our ideal candidate will set a positive example for guest relations and handle all guest/client inquiries with the utmost professionalism.
Primary duties & responsibilities:
- Manage telephone inquiries for the Sales & Catering department
- Provide general office administration
- Prepare proposals, contracts with detailed follow-up to assigned clients
- Assist with new prospects and target lists, coordination of sales blitzes and client events
- Attend pre-event meetings as required, to fully understand group needs
- Compile and manage database for promotional mailings
- Assist with preparation for tradeshows and sales missions
- Assist Director of Sales with monthly action plans
Our ideal candidate:
- 1-2 year's direct experience in a professional office environment
- excellent computer skills including: all Microsoft office programs.
- strong written and verbal communication skills with ability to answer a multi-line phone with courtesy and professionalism at all times
If you are interested in this dynamic and rewarding career opportunity, please forward your resume directly to Human Resources or apply online.
All resumes will be received in confidence.
Only candidates chosen for interview will be contacted.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Work Setting
- Private sector
Area Of Specialization
- Correspondence
Work Conditions and Physical Capabilities
- Fast-paced environment
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Basic security clearance
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment