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To report to the CEO and be responsible for the execution of the following:
Internal Accounting
- Invoice sales revenue and memberships
- Receipt payment received in house and events
- Pay suppliers
- Track/Document Petty Cash
- Do weekly bank deposits
- Process/Submit Payroll, T4s, GST and ROAs
- Prepare monthly financial reports to the Board Treasurer and CEO as per policy
- Prepare monthly statements on overdue accounts as per policy
- Prepare and submit any financial information to the External Accountant for the Fiscal Year End Financial Statement
- Once completed by the External Accountant and approved by the Board, submit the Year End Financial Statements to ISC
- Prepare and submit annual summaries to the appropriate government agencies
- Office
- Main call line first point of contact to handle or direct requests accordingly
- Maintain office files
- Address any problems with the computer/photocopier, website, etc by contacting the appropriate company
- Assistance in updating the website
Board Related
- Minutes for the Board, Executive and Finance Meetings and the processing of the packages for those meetings. Management of the DropBox folders.
- Update Agendas
- Update the Policy, Bylaw, and Orientation Manual as needed, hard copies and digital copies
- Update Board list on Website, ISC, and Industry Canada
- Maintain Board members directory
- Email calendar invitations/ and or information to the Board/Committees for meetings and as needed.
Events
- Assistance at Events/Luncheons; help with set up & take down, place appropriate table signs, check people in and receipt any payment given
- Process registrations and do billing for all luncheons and related events such as Chairmens Night, Chamber Golf Tournament, and Samuel McLeod, etc.
Skills:
- Must be proficient in SAGE, Excel, Word, and Outlook.
- Excellent interpersonal and communication skills
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own vehicle
- Valid driver's licence
- Travel expenses paid by employer
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
Security and Safety
- Bondable
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Web site creation and management software
- Desktop publishing software
- General office equipment
- Data analysis software
- Accounting software
- Internet browser
- Electronic mail
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