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Division Administrative Coordinator
Swift Current, SK
This position is responsible for supporting the Division Management team.
Key Tasks:
Manages, develops and implements administrative processes related to customer account management, accounts payable and general administrative duties, including but not limited to AFE and property files
Assist with processes and customer sales questions.
May oversee inventory controls.
Monitors freight risk based on mutually agreed upon cost with Regional Marketing Manager and General Manager.
Analyzes fright variance reports in order to maximize truck freight arbitrage and costs.
Works with Regional Marketing Manager and General Manager in managing shippable stock inventories and initiating transportation plans that allow for maximum utilization and efficiency.
Develops and maintains a variety of logistics activity tools and reports mechanisms. Identifies trends and anomalies and makes corrective action to logistics plans as required.
In conjunction with Regional Marketing Manager and General Manager, ensures the compliance of current negotiated contracts.
Communicates with all parties including end use customers, employees and producers to ensure all customers' expectations are met or exceeded.
Prepares information for month and year-end reporting as required.
Assists with developing and implements procurement strategies, including the establishment of street and deferred delivery contract prices, which yield planned volume and revenue targets.
Develops key communication links to ensure optimal use of company facilities, an understanding and awareness of market requirements, building relationships and facilitating the effectiveness of integrated systems.
Performs other related duties as required.
Essential Skills
- Numeracy
- Problem solving
- Job task planning and organizing
- Computer use
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Prepare periodic and special reports, manuals and correspondence
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
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