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Job Summary:
The Office Assistant will work closely with the office administrator and complete data entry on a regular basis. The Office Assistant will answer phones and direct calls to the appropriate person. They will maintain a tidy office and will perform a variety of basic office duties.
What you'll do:
Date entry and maintain a variety of records
Assist truckers with scaling in and out
Receive and direct telephone calls/emails/faxes and relay conversation/pertinent messages to others while maintaining accuracy, clarity and confidentiality.
Greet customers, contractors, employees and visitors; answer their basic queries and direct them to the appropriate person in the office.
Track office supplies inventory and order accordingly.
Sort, deliver and collect mail to and from designated areas
Operate, monitor and maintain printers/copier/fax machines
We're looking for someone who:
Has an Office Administration diploma/certificate or equivalent experience.
Has 6 months of office experience - experience working in the agriculture industry would be considered an asset.
Is proficient using computer programs - specifically Microsoft Office (especially Excel) and database software.
Has excellent customer service skills, strong attention to detail and the independence to get things done.
Can organize office work and tasks effectively and efficiently.
At Ceylon Gap Feeders Inc. we offer a competitive compensation package, a Health & Dental Plan and Life & Disability Insurance.
Essential Skills
- Reading text
- Numeracy
- Oral communication
- Computer use
Specific Skills
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Correspondence
- Forms and records
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Combination of sitting, standing, walking
Business Equipment and Computer Applications
- Excel
- Database software
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