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ADMINISTRATIVE ASSISTANT

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Job Order #: 5605329

NOC: 1411
Employer Name:
MASSAGE FOR YOU
Wage/Salary Info:
$21/HR
Posted Date:
04-Jan-2018
Location:
SASKATOON
 
# of Positions:
1
Employment Terms:
Full Time
Length of Employment:
PERMANENT
Education:
University Certificate
Apply By:
01-Jun-2018
How to Apply?:
This job is no longer taking applications

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Employer Name:
MASSAGE FOR YOU
Contact Name:
YONGJUN LI
Contact Email:
massage4yousask@gmail.com


Description

Greet clients/suppliers/visitors in a professional and friendly manner
Answer general phone inquiries using a professional and courteous manner, direct phone inquiries to the appropriate staff members
Reply to general information requests with the accurate information
Prepare, key in, edit and proofread client information, correspondence, invoices and other material from machine dictation and handwritten copy
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other staffs and organizations such as insurance company.
Establish work priorities, delegate work to employees, and procedures are followed, schedule and confirm appointments for massage therapists
Order supplies and maintain inventory, such as accommodation, equipment, supplies, forms, disposal of assets and maintenance
Keep record and maintain client files according to established records management procedures
May supervise and train office staff in procedures and in use of current client management software.
Back-up electronic files using proper procedures

 

Skills and Abilities

Essential Skills
 - Reading text
 - Document use
 - Numeracy
 - Oral communication
 - Working with others
 - Problem solving
 - Decision making
 - Critical thinking
 - Job task planning and organizing
 - Finding information
 - Computer use
 - Continuous learning
 - Significant use of memory
Technical Terminology
 - Business
Specific Skills
 - Type and proofread correspondence, forms and other documents
 - Sort, process and verify applications, receipts and other documents
 - Send and receive messages
 - Provide general information to clients and the public
 - Prepare equipment or software for type of document
 - Prepare and format page presentation
 - Perform basic bookkeeping tasks
 - Compile data, statistics and other information
 - Receive and forward telephone or electronic enquiries
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Process incoming and outgoing mail manually or electronically
 - Prepare invoices and bank deposits
 - Order supplies and maintain inventory
 - Service office equipment and arrange for servicing in the case of major repairs
 - Photocopy and collate documents for distribution, mailing and filing
Work Setting
 - Private sector
Area Of Specialization
 - Statistics
 - Invoices
 - Correspondence
 - Contracts
 - Charts, tables, graphs and diagrams
 - Reports
 - Forms and records
Work Location Information
 - Urban area
Work Conditions and Physical Capabilities
 - Fast-paced environment
 - Tight deadlines
 - Combination of sitting, standing, walking
 - Sitting for extended periods
Security and Safety
 - Basic security clearance
Own Tools/Equipment
 - Office equipment and supplies
 - Computer
 - Printer
 - Internet access
Keyboarding (Words Per Minute)
 - 0 - 40 wpm
Business Equipment and Computer Applications
 - Windows
 - Word processing software
 - MS PowerPoint
 - MS Word
 - Excel
 - Electronic mail
 - Electronic scheduler
 - Database software
 - Accounting software

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