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Fast Toys For Boys is looking for an Administrative Assistant to join our team immediately.
Employment Requirements:
Completion of one year college program for Administrative Assistants
Excellent computer skills and knowledge of Microsoft.
The successful candidate will perform following administrative functions daily in professional manner while providing the highest quality client service.
1. Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
2. Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other organizations
3. Schedule and confirm appointments and meetings
4. Order office supplies and maintain inventory
5. Answer telephone and electronic enquiries and relay telephone calls and messages
6. Set up and maintain manual and computerized information filing systems
7. Determine and establish office procedures
8. Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
9. Record and prepare minutes of meetings
10. Arrange travel schedules and make reservations
11. Compile data, statistics and other information to support research activities.
12. Other general reception duties
Essential Skills
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
Technical Terminology
- Financial
- Business
Additional Skills
- Train other workers
Specific Skills
- Schedule and confirm appointments
- Maintain filing system
- Determine and establish office procedures and routines
- Conduct Research
Area Of Specialization
- Reports and records
- Manuscripts, publications or theses
- Invoices
- Financial statements
- Correspondence
- Charts, graphs or diagrams
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Shorthand (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Presentation software
- Desktop publishing software
- General office equipment
- Accounting software
- Internet browser
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