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Needed immediately: Full time till March 31st, with a posibility of 1 year extension (15 hrs/week)
- Provide general support photocopying, faxing, and distributing
- Schedule and confirm appointments and meetings of employer
- Order all stationery supplies such as business cards, letterhead, envelopes, and office supplies, and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Assist with letters, request forms, contracts, manuals and certificates as required
- Assist with event planning and support
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Job task planning and organizing
- Finding information
- Computer use
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
- Forms and records
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
Security and Safety
- Bondable
Keyboarding (Words Per Minute)
- 61 - 80 wpm
- 81 - 100 wpm
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic scheduler
- General office equipment
- Internet browser
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