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ACRN (www.acrnsask.ca) is currently accepting applications for Accounting Clerk/Administrative Assistant position
Job Description
Bookkeeping Services
Accounts Receivable: receive and record revenue accordingly
Accounts payable: Make payments to vendors and other parties accordingly
Maintain costs for the program and/or grant designation
Work with other officers at ACRN in assisting with Grant Reporting
Review staff timesheets and proper grant allocation
Process and enter Payroll information into the designated database
Maintain Deposit and Vendor files by Fiscal Year
Follow Accrual Accounting method for maintaining the books
Monthly reconciliation of bank accounts as well as the reconciliation of all balance sheet accounts
Financial Reporting
Prepare monthly statements of Income & Expense, Balance Sheet, or other reports
as necessary
Present financials to Management on a monthly basis
Budget Preparation
Prepare budgets and allocations for multiple programs and funding sources
Audit Preparations
Participate in financial audits and reviews conducted by funding agencies, including document preparation and onsite support
Prepare year-end reports, schedules and other documents requested by the auditor
Reporting Requirements
Prepare periodic reports as required by Executive Team, Board and funders
Maintain fixed asset inventory and depreciation
Administrative Services
Provide executive administrative assistance to the Senior Management Team of ACRN and arrange logistics for meetings and forum and other internal and external groups.
Research and compile information for documents/reports; support and assist with special projects and event organization.
1 - 3 years of experience or post-secondary education in accounting or business administration
Solid understanding and experience of book-keeping and accounting principles
Working towards CPA designation is an added advantage
Essential Skills
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Specific Skills
- Store, update and retrieve financial data
- Prepare trial balance
- Prepare payroll
- Prepare reports
- Prepare financial statements
- Prepare general ledger
- Prepare journal entry
- Prepare bank reconciliations
- Perform clerical duties, such as maintain filing and record systems
- Open and close books for auditors
- Manage accounts payable
- Manage accounts receivable
- Manage inventory control
- Invoice clients
- Costing and budgeting
- Conduct credit and collections
- Conduct banking
- Assess fixed assets and depreciation
- Perform general office duties
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Type of Bookkeeping
- Manual
- Computerized
Business Equipment and Computer Applications
- Word processing software
- Spreadsheet software
- Simply Accounting
- Excel
- Presentation software
- General office equipment
- Accounting software
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