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The Saskatchewan Choral Federation is a non-profit, charitable organization that was established in 1978 with a mandate to promote and support choral activities in Saskatchewan. The organization is preparing for new leadership and is seeking an Executive Assistant for a five-month term to support this transition. The successful candidate will be eligible to apply for the Executive Director position when it is posted.
The successful candidate will be detail-oriented with strong interpersonal, communication and multi-tasking skills. Working under the direction of the Executive Director, the Executive Assistant will be required to assist with all organizational management tasks including:
Communication and support to the Board and membership
Development and maintenance of organizational relationships
Financial management
Risk management
Fiduciary reporting
Facility management
Relevant Skills, Experience and Qualifications:
Outstanding customer service standards
Ability to communicate clearly and concisely
Document layout and design experience
Genuine interest in learning established processes and procedures
Ability to take direction
Ability to work independently with little supervision
Financial management skills
Experience with fundraising/grant writing
Experience with social media platforms
Significant experience Word, Excel, Outlook, QuickBooks
Valid drivers license/reliable vehicle
Ability to lift and carry packages of up to 15 kgs
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own vehicle
- Willing to travel overnight
- Valid driver's licence
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Meet with individuals, special interest groups and others to discuss issues
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Conduct Research
- Compile Data
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Security and Safety
- Bondable
- Criminal record check (abstract)
- Driver's validity licence check
Business Equipment and Computer Applications
- MS Excel
- MS PowerPoint
- MS Word
- Mac OS
- General office equipment
- Internet browser
- Quick Books
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