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We are seeking a mature organized individual for a File Clerk/ Administrative Assistant position in a busy Residential & Commercial property leasing company to manage and organize our filing system and general office work. You will organize paperwork according to an efficient filing system and digitalize all-important documents. You will be expected to protect and update files as well as make them easily accessible to executive staff. In addition you will be required to implement and update a computer database. We will also require you to perform Administrative duties such as; answer phones, open and distribute mail, pay bills, type letters as needed, Process rent payments, and Monitor inventory of office supplies and report shortages.
We are hoping to find a candidate who will have formal training
and/or a minimum of 2 years of experience. We are looking for a
person with strong organizational and time management skills;
detail oriented and must be computer proficient. We are
hoping to find a friendly, responsible and resourceful individual
who can work well independently and as part of a team.
We are offering a full time, long-term position, with regular Mon-Fri
business hours. Permanent part-time would be considered for
experienced retirees. Salary will be evaluated according to
experience and will include a full benefits package.
Requirements:
Proven Experience as a File/ Office Clerk
Excellent knowledge of filing systems both paper & Computer
Excellent knowledge of MS office & office equipment such as photocopier, scanner etc.
Stellar organizational skills
Attention to detail, team mentality and a positive attitude
Dependable with a great respect for confidentiality and polices.
Security & safety:
Criminal record check
Basic Security clearance
Transportation & Travel Information:
Must have current driver licence
Own Transportation
Essential Skills
- Reading text
- Numeracy
- Writing
- Oral communication
- Working with others
- Decision making
- Critical thinking
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Correspondence
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
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