Job Order Detail

Description

As an Office Administrator, you are the first point of contact for visitors and phone inquiries, performing  general office duties, supporting the book keeper, and other general administrative support deemed necessary by the owners. The ideal candidate must be self-motivated, willing to work with all personalities, have exceptional communication skills, and have excellent time management ability.

Responsibilities will include:
Payroll Assistance
Submission and update changes of employee payroll related forms
Prepare and distribute emails and memos that keep employees up to date with any changes regarding payroll or benefits
General Administrative/Reception Duties
Greeting internal and external guests
Answering and directing calls
Social media updates
Order and maintain office supplies
Organize incoming and outgoing mail
Coordinate outgoing deliveries/pickup
Create and maintain tracking spreadsheets
Other administrative duties as required
Accounts Payable
Accounts Receivable
Review all invoices and receipts for appropriate documentation and approval prior to payment
Ensure timely processing of all vendor invoices
Respond to all vendor requests related to payment in a timely manner
Organize and maintain all documentation, both paper and electronic, related to vendors
Provide support, as requested by management
Cleaning duties as assigned
Qualifications
Experience:
2+ years of experience in an administrative position.
Microsoft Office knowledge & skills (Word, Excel)
Strong customer service, communication and time management skills
Pleasant and professional phone and in-person etiquette
Ability to multitask and work in a fast paced, team environment
Availability: Monday to Friday, 8am to 4:00pm