Job Order Detail

Description

Reporting to the Chief Executive Officer (CEO) the Executive Assistant provides primary support to the CEO and Board of Directors and secondary support to the CFO and CHRO. This position has a broad range of responsibilities and must be performed in a manner which ensures confidentiality of the office of the CEO and executive team.

This position is responsible for high level administrative duties including liaising with internal and external stakeholders and assisting with the planning and execution of executive teams responsibilities. In addition, this position will manage the associations office and administrative functions including developing and implementing administrative best practices, monitoring and maintaining office supplies and ensuring the effective operation of all YMCA administrative equipment.

Responsibilities:
Prepares agendas, pre-meeting materials, meeting minutes and follow-up items for all CEO and Board-related meetings.  
Manages CEO calendar & correspondence as appropriate.
Attends Board committee meetings (including Ad hoc Committees). Prepares meeting materials, records and distributes meeting minutes and ensures appropriate follow-up on action items.  

Job Requirements:
Minimum 3 years experience, supporting senior level positions with post-secondary education in a related field.
Proficiency in Microsoft Office programs (Excel, Word, PowerPoint)
Experience in preparing meeting minutes and related material.
Strong verbal and written communication and interpersonal skills.
Ability to maintain confidentiality, using discretion and good judgment.
Flexibility regarding assigned working hours to accommodate monthly board meetings.

Please visit www.regina.ymca.ca for full job advertisement.