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Job Description:
Terms of Employment: Permanent, Full time
Language of work: English
Wage: $26.00 per hour ($30.40 per hour over-time rate)
Hours: 40 hours per week
Benefits: Extended health and dental group benefits, 10 days paid holidays
Job Duties
Specific Skills:
Carry out administrative activities of the establishment. Deliver front-line support through responding to inbound queries over the phone, email, general website, and social media. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Take an active role in building and developing positive relationships with all the customers, suppliers, and colleagues. Responsible for managing and maintaining all advertisement/ promos/ projects through social media platforms. Exercise decision-making and problem solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes and requirements. Revise, implement and evaluate new administrative procedures. Maintain and update the company database. Prepare and maintain various forms of the project contracts. Prepare regular reports on expenses and company budget. Schedule and coordinate the details of the job orders to the stakeholders. Manage office supplies and place orders.
Additional Skills: Delegate work to office support staff. Advanced skills in Microsoft Office Programs (Outlook, Word, Excel, and PowerPoint), Adobe Photoshop, Power PDF advanced, Quotewerks, QuickBooks, and strong internet search skills. Proven problem-solving abilities and conflict management skills.
Ability to Supervise: 3 to 4 people
Work Conditions and Physical Capabilities: Tight deadlines, Attention to detail and must at least basic knowledge in layout/design.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Willing to travel
- Public transportation is not available
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Tight deadlines
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Graphic software
- Database software
- Project management software
- General office equipment
- Data analysis software
- Accounting software
- Inventory control software
- Internet browser
- Electronic mail
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