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Looking for a Scheduler/Administrator. A Scheduler is responsible for managing schedules and keeping record up to date. They ensure all parties involved know about the latest updates and agree to the terms. Their duties include scheduling appointments, managing calls, and prioritizing while balancing tasks and meetings.
Scheduler Duties and Responsibilities
Schedulers need to fulfill multiple duties. Some of their responsibilities include:
- Answering phone calls and emails, and conducting in-person visits, and interviews
- Making phone calls and sending emails reminding people of job duties, and renewing of licenses and paperwork
- Scheduling all employees in a database
- Communicating with professionals about contract terms and duties
- Performing billing duties
- Resolving scheduling conflicts
- Managing internal staff schedules and accommodating special requests
NO CALLS PLEASE!!!
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
- Public transportation is available
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
- Basic security clearance
- Enhanced reliability security clearance
- Secret clearance
- Top secret clearance
- Confidential security clearance
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Desktop publishing software
- General office equipment
- Accounting software
- Human Resource software
- Inventory control software
- Internet browser
- Electronic mail
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