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Office administrator/bookkeeper to perform office administration tasks, accounting/bookkeeping activities, and additional tasks to support the day-to-day operations office administration filing, answering the phone, receiving packages, ordering supplies, printing and binding documents
All regular bookkeeping activities such as A/P and A/R, banking reconciliations, payroll processing, monthly GST & PST filings, and preparation of year-end financial packages for accountants, managing benefits and planning social functions.
Working with operations to order products for inventory based on forecasted demand.
Assisting with project coordination and documentation as required.
Producing accurate monthly Profit and Loss statements, Comparative income statements, Balance sheets, Customer aged income summaries, monthly bank reconciliations, and similar reports
Maintaining filing &employee files
Full responsibility for using Sage50 - source deductions (i.e. CPP, EI, etc.), managing the timekeeper system, assembling hours payroll for direct deposit
REQUIRED SKILLS AND ABILITIES/EDUCATION:
Proven bookkeeping skills
3-5 years of administrative experience
Intermediate working knowledge of Microsoft Office including Outlook, Excel, and Word
Experience with Krux an asset (Or similar)
Detail oriented with strong analytical and problem-solving skills
Ability to effectively prioritize workflow
Excellent interpersonal, written, and oral communication skills
Ability to exercise judgement, show initiative, and be proactive
The ability to occasionally lift up to 30 pounds when receiving packages
Self-motivated and positive attitude
Ability to work independently
Punctual and reliable
Benefits
Casual dress
Extended medical and health coverage
Basic life insurance, disability, and wellness programs
Paid holidays
On-site parking
Desirable location for outdoors enthusiasts
5 days a week 40 hours a week
Please include a cover letter
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Valid driver's licence
Technical Terminology
- Legal
- Financial
- Engineering
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Contracts
- Reports
- Forms and records
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Walking
- Bending, crouching, kneeling
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 101 - 120 wpm
Business Equipment and Computer Applications
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Accounting software
- Internet browser
- Simply Accounting
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