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Job Responsibilities (in no particular order and not limited to):
Provide excellent customer service
Operation of a multi-line phone system
Welcoming visitors and directing them to appropriate staff member(s)
Administrative Support for the Commercial and Residential Departments
Providing literature and stocking of sales materials
Sales & Quoting assistance
Creation of purchase orders & ordering materials as required
Oversee manual filing system
Pick up daily mail & courier items when required
Assistance with Invoicing & Receiving payments
Maintaining showroom & adhering to Covid-19 Safety Policies
Matching vendor invoices to purchase orders
Health & Safety - PPE Supplies, maintain binders, & update when needed, dispatch forms to staff for completion and provide support to staff where needed.
Meeting minutes when required
Ordering & maintaining office supplies
Inventory assistance
Experience:
6 months -2 years experience
Excellent verbal and written communication skills
Must maintain a positive attitude and friendly disposition
Professional appearance
Proficient in the use of computers. Preferably with Google Workspace
Valid Driver's License
Job Types: Full-time, Permanent
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Critical thinking
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Valid driver's licence
- Public transportation is available
Additional Skills
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Conditions and Physical Capabilities
- Repetitive tasks
Business Equipment and Computer Applications
- Electronic mail
- General office equipment
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