Job Order Detail

Description

1. Provides clerical support services to the Literacy & Adult Education Program Head at the Prince Albert Campus
2. Develops/maintains an up-to-date filing system for the Program Head, files in a timely and accurate manner, and ensures confidentiality as required.
3. Compiles and distributes statistical data as requested by the Academic Chair office
4. Collaborates with Literacy & Adult Education administrative staff in other campuses
5. Attends staff meetings as required; records, transcribes and distributes minutes appropriately.
6. Prepares purchase requisitions as required.
7. Receives, identifies, and facilitates distribution of shipments arriving as a result of purchase requisitions.
8. Assists in monitoring budgets. Prepares budgetary forms as necessary.
9. Prepares casual contracts for Program Heads (eg. substitute instructors as a result of sick leave, readers/scribes, etc).
10. Operates photocopying equipment. Monitors photocopying usage and reports to Program Head.
11. Develops/maintains a system for recording and reporting student attendance.
12. Drafts and distributes correspondence as required, replies to routine matters and requests for information.
13. Provides general receptionist duties to students and the general public. Provides appropriate information/referral.
14. Provides assistance/coverage in the absence of other administrative support staff and/or in overload situations.
15. Communicates effectively and works well in an interdependent team environment.

Qualifications for the position:
1. Complete Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of training and
experience.
2. Minimum one year recent and relevant experience performing administrative and clerical work.