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Support office administration routine and one-off tasks as well as provide back-up
reception duties when required.
Goals of this position include smooth
operations across all areas of the office. The common areas include the kitchen, library, mail, all large photocopiers, management of the janitorial contract and management and supervision of weekly confidential shredding.
Job Duties:
Morning & daytime coffee preparation.
Restock fridge, empty dishwasher, sort mail and fill photocopiers.
Manage Library/meeting room bookings.
Back up receptionist for coffee breaks and any other busy times of the day.
Receive bill payments, organize invoice receipts, file corporate seals, and other special
projects including vault organization and storage filing.
Order and manage office supplies.
Manage garbage container and recycle container contracts.
Essential Skills
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
- Travel expenses paid by employer
Technical Terminology
- Legal
- Business
Specific Skills
- Send and receive messages
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
- Walking
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
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