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-Event Coordination (35%)
Execution of plans and activities related to tournaments, weddings, fundraisers, corporate functions, etc. held at the Humboldt Golf Club; facilitate the set-up and take-down of event materials and equipment; monitor logistics, staff, and volunteers; oversee event plans, ensure appropriate administration of event's protocols and procedures; ensure budgetary controls and procedures are followed
-Event Planning/Support (25%)
Developing and coordinating specific event elements such as logistics, staffing, registration. Administer and follow up on event details for clients.
-Marketing (25%)
Communication and Media (including radio, digital, social and print media); Coordination and production of communication materials; drafting of media messaging; prepare event announcements
-Assist the General Manager (15%)
Assist the General Manager in delivering the vision and mission of the Humboldt Golf Club
Competencies: Time and Priority Management; Problem Solving; Planning and Organizing; Project Management; Interpersonal Skills; Teamwork
Driving Forces: Structured; Resourceful; Collaborative; Instinctive
Skills and Abilities
Essential Skills:
-Working with others-Problem solving
-Decision making-Critical thinking-Job task planning and organizing
Credentials (certificates, licences, courses, etc.)-Not required but an asset
Additional Skills-ability to hire, train, and supervise supports staff
Experience Considered an Asset
-Special Events planning-Conference/meeting planning and attendance-University or College-Tourism-Conference and meeting facilities-Business
Planning and Management Skills
-Plan for social events and guest programming
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- Not required
Additional Skills
- Recruit and supervise volunteers
- Identify human resources requirements
- Hire, train and supervise support staff
- Ensure compliance with required by-laws
- Develop risk management plans
Type Of Experience
- Special events
- Conferences / meetings
Work Experience
- University or college
- Tourism associations
- Sports and entertainment facilities
- Self-employed
- Resort
- Professional associations
- Multi-purpose facilities
- Hotel
- Convention centres
- Conference and meeting planning companies
- Conference centres
- Community organization
- Business
Planning and Management Skills
- Address language and cultural issues
- Solicit event donors
- Research and design special events programs
- Promote conference and meeting services or special events
- Prepare final financial and other reports
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for social events and guest programs
- Plan for special needs services
- Plan for traffic and crowd control and security
- Plan for translation and interpretation services
- Plan schedules, goals and objectives
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop policies and procedures and attend to other management responsibilities
- Develop registration systems and information materials
- Develop sponsorship, partnership or fundraising programs
- Develop business plans
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Design evaluation criteria or strategies
- Arrange and manage contracts for entertainment, activities and attractions for special events
Main Responsibility
- Planning and management
- Co-ordination
Number of Participants and Length of Activity
- 1 day or less
- 200-400 participants
- Over 400 participants
Coordination Skills
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Coordinate media services
- Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Coordinate and monitor conference and meeting activities and attend to related details
- Confirm and co-ordinate speakers
- Assist in budget preparation
- Arrange for shipping, receiving and storage
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Meeting management software
- Data base software
- Computer terminal
- Audiovisual equipment
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