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UPPAL PANDHER LLP is seeking to fill the position of Office Assistant.
The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area.
Essential Duties:
Generally responsible for completing basic, routine administrative tasks with detailed instructions.
Performs a variety of office-oriented tasks to ensure effective administrative operations, office operations and staff support with a focus on customer service and general office skills.
Ensures the maintenance of a working office environment and furnishes essential office supplies.
Performs a wide range of administrative and office support activities for the organization and/or managers and supervisors to facilitate the efficient operation of the organization.
Provides receptionist support, answering, screening and transferring inbound phone calls.
Receives and directs visitors and/or clients.
Organizes and schedules meeting and/or office functions (including catered events) as requested.
Provide administrative support by maintaining documentation and filing of as needed.
Supports various ongoing company administrative programs by placing required orders, managing participant activations and changes, and maintaining documentation, and sharing relevant informational materials.
Assists with preparing responses for general inquiries, requests, etc., as needed.
All other duties and responsibilities assigned by management.
Required Skills:
Basic knowledge of clerical and administrative procedures and systems such as filing and record keeping required.
Knowledge of principles and practices of basic office management required.
Essential Skills
- Reading text
- Writing
- Oral communication
- Working with others
- Computer use
Transportation/Travel Information
- Own transportation
- Own vehicle
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Telephone answering service
- Business services
Typing (Words Per Minute)
- 0 - 40 wpm
- 101 - 120 wpm
Security and Safety
- Enhanced reliability security clearance
Business Equipment and Computer Applications
- Accounting software
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