Job Order Detail

Description

Reports to the Purchasing Coordinator
Oversees and completes the monthly Strategic Procurement journal entries  specifically the organizational spend reallocations for corporate card, Enterprise, SaskTel, Canada Post, Pitney Bowes and all Departmental financial reallocations;
Oversees the administration of the Corporate card process, the Cellular phone and FAST web requisition processes
Administer the FAST Web Requisitioning (WR) process;
Administers the vendor listing within the Banner ERP system;
Creates and runs the annual ODS inventory report for programs for the campus specific inventory count;
Signs, reviews, and processes capital requests up to $25,000 and ensures the capital committees involvement;
Instructs/trains new Sask Polytech employees on the usage of FAST Web Requisitioning (WR) tool, the corporate card (Pcard and travel) processes and other procurement tools;
Processes and signs purchase order requests up to $25,000.00 for goods and services including capital;
Reviews and approves capital requests from procurement specialists for capital requests less than $25,000;
Completes Procurement year end working papers;
Ensures compliance within corporate card and MCD processes and users and escalates those situations unresolvable to manager and/or director;
Creates/runs reports for procurement KPIs
Recommends policy changes;
Purchases goods and/or services and/or equipment as required by the internal stakeholder;
Performs financial analysis on the departmental spend and prepares clear and concise reports;
Works alongside the manager and director of the department in reviewing quarterly budgets, making recommendations for yearly MYBP and setting budgets for following year;
Provides back-up for entering new orgs and making or maintaining changes within Saskatchewan Polytechnic organizational hierarchy