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Reporting to the Manager, Workforce Planning and Employment Strategies North, the Confidential Secretary is responsible for providing confidential day-to-day support services to the Human Resources Unit. The incumbent is responsible for the development and distribution of postings, letters of offer, processing applications, maintenance of employee personnel files, various clerical supports for Human Resource programs, assisting with specific projects and other support functions for the department.
Required Qualifications: Office Education Certificate. Self-directed with excellent verbal, written and interpersonal skills. Considerable knowledge of office procedures and practices. Ability to work with minimal supervision, and at times, under high stress levels to meet deadlines Good computer knowledge especially in the areas of Microsoft Word, Excel, PowerPoint as well as internet and email. Experience: A minimum of two years related experience. Reception/telephone experience and expertise. Experience working with Collective Agreements would be an asset.
Expected Start Date: May 30, 2022
Expected Up To Date: December 30, 2022
FTE: 1.00 (5 shifts of 7.5 hours each week)
Essential Skills
- Reading text
- Working with others
- Job task planning and organizing
- Computer use
Specific Skills
- Maintain filing system
- Order office supplies and maintain inventory
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
Work Setting
- Public sector
Area Of Specialization
- Correspondence
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Electronic mail
- General office equipment
- Human Resource software
- Internet browser
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