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Description
Gold Key Investments deals with insurance and investments and is currently looking for a new Office Administrator for our busy, fast-paced Moose Jaw office. As the Office Administrator, you will be responsible for the general day to day office functions as well as assisting other staff with their workload when required.
Main Job Duties:
-Answers the main phone line and directs calls accordingly
-Monitors stock of office supplies and orders when necessary
-Distributes incoming mail and schedule courier pickups
-Maintaining office filing system
-Maintaining client database and updating client information as needed
-Administrative support for advisors
-Light cleaning
-Faxing, scanning, photo copying as needed
Qualifications:
-Thorough knowledge of Microsoft Office (Word, Excel, etc.)
-Ability to multi-task
-Able to adjust workload to meet changing deadlines
-Excellent communication skills
-Good organizational and planning skills
-Able to adapt to a changing work environment
-Accurate keyboard skills
-Thorough knowledge of administrative procedures
-Interest in learning about life insurance and investments would be an asset
-Knowledge of Simply Accounting would be an asset
Skills and Abilities
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Fast-paced environment
Specific Skills
- Carry out administrative activities of establishment
- Ensure deadlines are met
- Ensure procedures are followed
Essential Skills
- Confident on phone
- Job task planning and organizing
- Decision making
- Problem solving
- Working with others
- Oral communication
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Public transportation is available
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Carry out administrative activities of establishment
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Fast-paced environment
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Internet browser
- Electronic mail
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