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Site Administrator
KDM Constructors is a construction and maintenance company created in partnership with three Saskatchewan First Nation Communities. Our company is able to reinforce the trusted relationships individually built by each community to progress forward as a collective.
Position
Reporting to the Project Manager, the Site Administrator will be responsible for daily administration to support all activities on site as well as general office administration tasks.
This job will be physically located on the BHP Jansen site.
Job Duties
Administer multiple work package instructions Start jobs and set up related cost codes upon Clients approval, receive and distribute communication from the client to the relevant parties.
Review PM approved timesheets and then approve timesheets in Aimsio; problem solve employee payroll issues that may arise from time to time.
Complete payroll and contractor hours and audit.
Creating LEMs (Labor, Equipment and Materials) and daily activity reports for the client.
Upload client signed LMEs to Aimsio.
Track cost of subcontractors in Accrual tracking sheet if required.
Request, track, and ensure proper approvals are in place from the client.
Verify and approve vendor invoices against issued purchase orders in Timberscan and route to the PM when there are issues, PO increase required.
Receive billable invoices in Aimsio and charge on LME.
Submit invoices in a timely matter using Aimsio.
Qualifications:
-High School Diploma required, diploma in Office Administration is an asset.
-Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision.
-Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics.
-Experience working in a construction field would be an asset.
Essential Skills
- Reading text
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Assemble data
Work Conditions and Physical Capabilities
- Repetitive tasks
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