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KIMOSO is an international chain of lifestyle stores which brings to you simple, fashionable and trendy additions to your daily life needs.
Job duties:
1. Generate day-to-day office operations, implement, and oversee an organized filing system.
2. Maintain and organize the administrative filing system by labelling and regularly updating the files to ensure the accessibility and effectiveness of the system.
3. Act as the central communication point, ensuring the work priorities and organizing the incoming and outgoing information/message is delivered with high quality promptly.
4. Screen phone calls and incoming emails regarding products and trading services, compose responses to routine enquiries, categorize and record the unsolved items based on the type of matters and level of urgency, redirect the issue to the responsible person and follow up on the completion status later.
5. Assist with import/export documents and filings, and arrange retail store deliveries and pickups.
6. Assemble logistics documents including arrival notices, manifests, cargo control number documents, cargo specifications, bill of lading and invoices, CBSA B3 forms, etc.
7. Maintain connection with the partnered vendors, wholesale purchasers, and retailers to confirm the availability of shipping resources and delivery schedule; ensure dispatch coverage of routes and escalate any issues or equipment failure to the senior management for resolution.
8. Maintain office supplies inventory, monitor, and anticipate needed supplies, place and expedite orders, verify, and record the purchasing receipt.
9. Ensure the master office equipment list is up to date, code and scan equipment work orders, cost labour, and materials for billing files.
10. Prepare agenda for meetings, transcribe, and distribute minutes for important meetings.
11. Provide training to new employees regarding the companys office procedures and code of conduct.
Essential Skills
- Document use
- Working with others
- Job task planning and organizing
- Finding information
- Computer use
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Conditions and Physical Capabilities
- Fast-paced environment
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