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Experience
3 or more years of experience in a legal office, specifically in the field of corporate law
Land management experience and contracts experience would be an asset, but not a requisite
5 or more years of experience in a professional office environment, assisting senior management
Proven record to commitment to a position
Skills
Multi-task/prioritize tasks
Solid knowledge of Microsoft Office, Zoom, WhatsApp Web and Windows 10, including Word, Excel, PowerPoint, OneNote, Adobe and Outlook
Exceptional organization, time management, administrative and communicational skills
Ability to produce reports, presentations and slide-decks
Understand the importance of accuracy and attention to detail
Able to work independently with little instruction
Familiarity with corporate and commercial contracts
Strong written and verbal communication skills
Ability to work under pressure
Duties
Maintain a professional and well-organized environment for the office
Prepare weekly working dockets
Assist the Executive Chairman in preparing, distributing, and presenting reports and documents
Assist with new projects and initiatives as developed by the Executive Chairman
Contribute to the administration efficiency of the Executive Chairman's efforts by accomplishing related tasks as needed
Learn and become familiar with all companies under corporate umbrella
Coordinate and follow up on all communications in a professional and thorough manner.
Schedule appointments, meetings and conferences
Prepare and organize correspondence, legal documents and business contracts
Review and proofread documents and correspondence to ensure compliance with procedures and grammatical usage
Utilize knowledge of legal procedures when controlling confidential materials and documents
Participate in business origination and organization
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare agendas
- Make arrangements for committee, board and other meetings
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Business or corporation
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Electronic scheduler
- General office equipment
- Internet browser
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