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Looking for applicants who are trained and experienced in Microsoft Office Word, Email, Excel, Access ,Client Appointment Manager, online appointment calendars, invoicing, accounts receivable/payable etc.
Responsible for a wide range of administrative tasks and is the first point of contact for clients.
Need to have superior time management, multitasking skills and communication skills both verbal and written. Excellence in attention to detail is a necessity and the ability to work independently and effectively under time constraints.
Effective telephone technique with tact, courtesy and patience.
Professional behaviour demonstrated at all times.
Must have experience in self- directed independent work situations.
Confidentiality is essential.
Must be a team player.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
- Travel expenses not paid by employer
- Public transportation is available
Additional Skills
- Delegate work to office support staff
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Not-for-profit organization
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
Business Equipment and Computer Applications
- Windows
- Electronic scheduler
- Desktop publishing software
- General office equipment
- Data analysis software
- Accounting software
- Internet browser
- Electronic mail
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