Job Order Detail

Description

Southland Transportation is looking for a Shop Coordinator based out of our Humboldt Shop. The Shop Coordinator is a full-time role and has a Monday - Friday work schedule.

Responsibilities

* Process timecards and confirm accuracy of time logged in Web Fleet Assist (WFA)
* Maintain vehicle files by keeping track of Preventative Maintenance Inspections and Commercial Vehicle Inspection Program Inspections
* Adjust schedules and monitor preventative maintenance schedules for any discrepancies to ensure all services are completed in the appropriate timeframe
* Monitor work orders/Driver Vehicle Condition Reports entered in WFA and reviewing completed work orders
* Generate purchase orders and generate work order for external vendor services and receive invoices for processing
* Order parts and maintain inventory reports
* Maintain warranty claims
* Provide administrative support for HR function s such as employee change forms for internal transfers, terminations, address and/or phone number changes, etc.
* Run month end reports

Qualifications

* Completion of a one or two-year college or other program for administrative assistants or 2-5 years of previous administrative experience would be an asset
* Strong verbal and written communication skills
* Strong proficiency in Microsoft Office
* Previous knowledge of Web Fleet Assist considered an asset
* High attention to detail and confidentiality
* High level of initiative and an ability to work under minimal supervision or direction
* Ability to multi-task in a multi-office/location organization and problem-solve while maintaining flexibility in a fast paced and deadline based environment
* Experience working in a Shop setting considered an asset