Job Order Detail

Description

Position Summary
Council Officers provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions).

Duties & Responsibilities
Provides logistical support to Council and its bodies to organize and execute meetings  confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public
Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board
Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings
Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public
Provides advice to Council and its bodies with respect to the application of procedure, protocol, bylaws and legislation
Researches, prepares and provides information throughout the committee appointment process
Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements
Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence
Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committees decision to City Council

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