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Hospitality Services Coordinator

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Job Order #: 5934154

Employer Name:
Saskatchewan Polytechnic
Posted Date:
# of Positions:
Employment Terms:
Technical/Applied Science Certificate
3-5 Years
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Employer Name:
Saskatchewan Polytechnic
Contact Name:
Human Resources
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The main function of the Coordinator position is to work as a part of a team in support of programming to ensure seamless execution of service through ordering, receiving, inventory management and day of supervision of catering events.
1. Ensure Food Safe conditions are met or exceeded at all times during all touch points
2. Place all necessary orders and obtain speciality items as needed
3. Maintain positive relationships with suppliers
4. Receive, inspect, verify and disperse orders as outlined in operational guidelines
5. Process invoices into inventory system and, following SK Poly financial procedures
6. Assist in completion of monthly inventory
7. Maintain par stock, and deal effectively with product shortages and returns
8. Maintain and manage chemicals according to WHMIS specifications
9. Manage and maintain staff uniforms, general use uniforms and event linens
10. Create yearly ordering schedule
11. Assist in recording all sales, purchases, labour and transfers into Tracker
12. Use efiling paperless procedure to have invoices processed and paid.
13. Assist in reconciling FAST with trackers
14. Correctly allocate portions of invoices to proper cost centers to minimize internal transfers
15. Work closely with Hospitality Programs for production and delegate duties where there will be gaps for Catering
16. Oversee planning, production and execution of day-of Catering orders, aiding in delivery service of catering if needed
17. Take part in service / cooking when needed
18. Answer customer inquiries relating to catering orders
19. Be a master user of task management system, report up when tasks are not consistently being done
20. Be owner of Hospitality Phone which is used for banquet trouble shooting and online ordering
21. Organize and execute all outgoing shipped products as required
22. Coordinate all waste and recycling programs
23. Organize and track equipment repairs

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