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.work closely with departments to understand what they want in the event
conduct pre-event meetings to be able to plan properly
responsible for assigning duties to other members of staff and volunteers when it is necessary
able to plan events within budget requirements
able to act quickly in case of unforeseen scenarios of mishaps during an event
create evective comunication stratgies for One Arrow
Write content for website.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- Not required
Additional Skills
- Recruit and supervise volunteers
- Identify human resources requirements
- Ensure compliance with required by-laws
- Develop guide lines for box office and ticket operations
Type Of Experience
- Special events
- Conferences / meetings
Planning and Management Skills
- Address language and cultural issues
- Solicit event donors
- Review bids and negotiate costs
- Research and design special events programs
- Research and develop profiles on speakers and other participants
- Promote conference and meeting services or special events
- Prepare, present and manage budgets
- Prepare final financial and other reports
- Prepare grant applications
- Plan for on-site offices
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for social events and guest programs
- Plan for special needs services
- Plan for traffic and crowd control and security
- Plan for translation and interpretation services
- Plan schedules, goals and objectives
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Inspect and select sites
- Establish committees
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop policies and procedures and attend to other management responsibilities
- Develop protocol including VIP guidelines
- Develop registration systems and information materials
- Develop sponsorship, partnership or fundraising programs
- Develop business plans
- Develop financial procedures
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Design evaluation criteria or strategies
- Arrange and manage contracts for entertainment, activities and attractions for special events
Main Responsibility
- Planning and management
- Co-ordination
Coordination Skills
- Administer revenues and expenditures and assist in preparing financial reports
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Coordinate media services
- Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Coordinate and monitor conference and meeting activities and attend to related details
- Confirm and co-ordinate speakers
- Assist in site selection and attend to related details
- Assist in budget preparation
- Arrange for translation and interpretation services
- Arrange for shipping, receiving and storage
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