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Reporting to the Executive Director, the Office Assistant will assume general responsibilities for the operation and management of the office. Duties and Responsibilities (include but not limited to):
-Ensure that BGC Battlefords provides a safe and caring environment that promotes positive child and youth development, relationships and mentoring opportunities for children and youth.
-Greet and welcome community members, service providers, service users, donors, supporters, staff, volunteers, and Club Members.
-General office administration.
-Parent Inquiries.
-Fee Collection.
-Data Collection.
Knowledge, Skills and Abilities:
-Willingness to learn and grow in your position
-Knowledge, experience and/or education of office administration
-Knowledge of computers and related experience with Microsoft software
-Skill in organizing work for self and others
-Ability to be creative and flexible
-Ability to problem solve and make decisions
-Strong leadership and team qualities
-Ability to work well with limited supervision
-Must be able to multitask and work with interruptions and unscheduled events
-Effective communication skills both orally and written
Qualifications:
-Related education, certification, or equivalent with specific program-related experience
-Must be familiar with Microsoft Office programs
-Proven leadership, organizational, interpersonal and communication skills
-Valid class five drivers license
-Must be bondable with willingness to complete a Criminal Record Check and Vulnerable Sector Check
Other:
-The Office Manager may be asked and encouraged to take additional training opportunities that are appropriate for the described above position.
-Position primarily works day-time hours Monday to Friday; however, additional hours may be required to ensure there is adequate position coverage and for Club events.
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Statistics
- Charts, tables, graphs and diagrams
- Forms and records
- Correspondence
Work Conditions and Physical Capabilities
- Fast-paced environment
Security and Safety
- Bondable
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- General office equipment
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