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As a member of the Finance team, the Accounts Receivable Technician reports to the General Manager/Manager, Finance for direction and supervision.
Purpose and Key Responsibilities
To ensure all accounts receivable functions are done accurately and in a timely manner; efficiently maintain records and maintain accounting records and files. They are to work closely with the Tenant Relations Department. The key responsibilities are:
Maintain up to date accounts receivable ledger.
Provide regular late and arrears rent reporting to Tenant Relations
Create and send late Rent and Maintenance letters to tenants.
Run and post monthly recurring billing in JD Edwards
Manage the Collection Process of previous tenants
Prepare monthly preauthorized payments in JD Edwards and send them to the bank 3 days prior to the last day of the month.
Assist in the preparation of annual budgets and audits as requested.
Prepare, complete, and distribute reports as requested.
Enter rent adjustments or other charges in JD Edwards as required by Tenant Services.
Follow up with move out charges or security deposit refunds.
Forward unpaid accounts of former tenants to Credit Collections as requested by Senior Financial Officer
Prepare a monthly accounts receivable report for the Board.
Assist Office Assistants with taking phone calls, receiving rent payments, and general inquiries.
Assist Senior Financial Officer as required with preparation of payroll.
Other duties as assigned.
Required Knowledge, Skills, and Abilities
Accounting Diploma from a recognized post-secondary college with one to three years related work experience.
Experience working with Excel, Outlook, Word and experience with JD Edwards or similar accounting software is required.
Strong analytical, mathematical, oral, and written communication, and interpersonal skills are required.
Ability to work independently with minimal supervision and as part of a team while meet
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
Specific Skills
- Prepare payroll
- Prepare reports
- Prepare general ledger
- Prepare journal entry
- Prepare bank reconciliations
- Manage accounts receivable
- Costing and budgeting
- Conduct credit and collections
- Conduct banking
- Perform general office duties
Work Setting
- Public sector
Work Conditions and Physical Capabilities
- Fast-paced environment
- Repetitive tasks
Security and Safety
- Basic security clearance
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Excel
- Data analysis software
- Accounting software
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