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Responsibilities
Manage reception switchboard; answer and direct incoming calls from internal and external sources
Greet clients and visitors
Provide polite, positive and courteous client service, both in person and over the phone
Process, sort and distribute incoming and outgoing courier packages and mail
Responsible for maintenance and cleanliness of office stationery supply rooms including stocking, organization and distribution of supplies
Maintain inventory and oversee the distribution of the firm's office supplies
Ensure board rooms are set up for client meetings and supplies put away when meetings conclude
Coordinate catering requirements, as necessary
Perform routine clerical duties including photocopying, faxing and printing reports and daily deposits, as required
Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
Uphold electronic and paper filing systems
Coordinate and schedule internal and external meetings, appointments and travel arrangements
Manage and coordinate multiple calendars
Skills and Experience
Office and clerical experience in a professional working environment is considered an asset
Post-secondary education in administration is considered an asset
Excellent organizational and time management skills with the ability to manage multiple tasks simultaneously
Essential Skills
- Oral communication
- Finding information
- Computer use
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Data entry
Specific Skills
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Work Setting
- Business services
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Repetitive tasks
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