Job Order Detail

Description

Thomas Circle of Care Inc. has an exciting temporary opportunity for the Executive Administrative Assistant to report to the Executive Director and is responsible to provide a wide range of executive-level administrative support. Key accountabilities include effectively and efficiently coordinating the office of the Executive Director, Board meetings, and other key responsibilities; proactively anticipating business requirements and responding; accordingly, performing confidential administrative functions; researching and/or preparing draft documents on behalf of the Executive Director.
Job Profile:
Manages correspondence, documents, reports, and related information.
Prepares meeting agendas attends meetings and documents significant details.
Prepares and distributes meeting agendas and materials; takes transcribes and ensures follow-up items are completed.
Establishes and maintains effective working relations and positive business interactions with all stakeholders.
Research funding opportunities and assist with completing and submitting applications.
Maintains well-organized records, filing, and retrieval systems for paper and electronic documents.

Experience
Progressive and significant, wide range of administrative experience.

Skills
Excellent verbal and written communication skills
Skilled in the use of computers e.g. MS Office (Word, Excel & PowerPoint)

Attributes
Self-directed (has initiative and self-motivation to achieve results with minimum direction and supervision; works to contribute and continuously improve upon processes)
Decision-making/problem-solving
Excellent planning and organizing
Research (keeps current on business issues and research)
Quality and Results oriented (work with detail, error-free work; identifying opportunities to improve processes delivering key outcomes)
Professional Attributes (respects confidentiality and privacy of information)