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The Office Administrator/Assistant will oversee the day to day operations of the office of Eagle Heart Centre and will be supervised by the Program Manager on a daily basis with over all responsibility to the Director. This position is responsible for maintaining office procedures; provide all receptionist and clerical duties.
Duties and Responsibilities;
Provide office support services to clients and staff
Perform clerical duties as assigned by Director and Program Manager
Perform all receptionist duties
Perform other duties as assigned by Director
Qualifications;
Grade 12
3 years experience
Office Education Certificate
Prioritize work effectively under pressure
Excellent Telephone, receptionist and email manner /etiquette
Attention to detail
Require Knowledge Skills & Abilities;
Must have knowledge, understanding and sensitivity to Aboriginal cultures
Excellent computer skills in Email, Word, Excel, PowerPoint and other databases
Excellent time management and organizational skills
Ability to maintain strict confidentiality at all times
Work independently and as a team player
Knowledge of computer networks and update website
Make travel arrangements, accommodations, airfare for employees
Strong communications and organizational skills
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Prepare periodic and special reports, manuals and correspondence
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
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