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Crocus Cooperative is seeking an organized and detail-oriented Office Coordinator to fill a 12 month maternity position. This person will oversee the efficient functioning of our organizations financial, information, and administrative systems. The office coordinator will be responsible for managing accounts payable, accounts receivable, invoicing, donations, handling phone calls, emails, mail, and ordering office supplies.
Responsibilities:
Coordinate office activities and operations to secure efficiency and compliance to company policies.
Create and update records and databases with personnel, financial and other data.
Track stocks of office supplies and place orders when necessary
Assist colleagues whenever necessary.
Provide the Executive Finance Committee with adequate and appropriate financial information.
Attending all Executive Finance Committee and board meetings.
Preparing and distributing Board packages
Works with auditor to complete yearend audit and financials.
Ensure all bookkeeping is done promptly and correctly. Daily, monthly, yearly. All invoices, receipts, purchases, payments, payroll, bank deposits and bank reconciliations.
Qualifications:
Expertise with the Sage 50 Premium Accounting program or similar program
Expertise of Microsoft Office
The ability to establish priorities, manage deadlines and work independently.
Ability to work within a mental health environment.
Certificate in Office Admin. an asset
Must have good knowledge of social media platforms such as Facebook and Instagram.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Work Setting
- Not-for-profit organization
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Database software
- General office equipment
- Accounting software
- Internet browser
- Electronic mail
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