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PTCC is seeking a full-time Project Administration Officer based in the Moose Jaw to support our clientele and growth. We are a family-owned Marketing and management consulting firm with two offices operating in the lower mainland of B.C. Moose Jaw will be the third office for us.
Since starting our business in 2015, we have supported many entrepreneurs developing their businesses in Vancouver. Our team has combined over 100 years of management and marketing services experiences in business consultation services in various sectors.
The successful candidate will have a track record of working as a project administration officer or project manager.
Essential duties and responsibilities:
Responsible for planning, budgeting, pricing, scheduling, resourcing and managing advertising opportunities, promotion and productions.
Develop a plan of action, including schedule, resources and work plan. Scheduling meetings and recording minutes, Breaking down the final deliverable into tasks and timeframes, Creating and updating workflows, Establishing work priorities on the projects, delegating work to staff, and ensuring deadlines and procedures are followed.
Specializing in process improvement and coordinating cross-functional multi-city teams.
Source materials and collaterals including print, digital, web, video & photography.
Sourcing, scheduling and coordinating of multiple vendors
Scheduling and coordinating deliverables for clients.
Assemble data and prepare periodic and special reports,
Act as the point of contact for all participants, build up a stakeholder database and keep it up to date
Any other work as assigned.
Well organized and familiar with project management, such as planning, time management, task management, etc.
At least three years of project administration experience in consulting or professional services organization structure, preferably in the media, communications, PR and management consulting sector.
Essential Skills
- Computer use
Transportation/Travel Information
- Public transportation is available
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Own Tools/Equipment
- Computer
Business Equipment and Computer Applications
- Windows
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