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First Mennonite Church, Saskatoon
Position Description
POSITION: Administrative Secretary
The position of Administrative Secretary is primarily to work with the Pastor, to complement his/her efforts, and with Church Council. Together with the Pastor, this person will respect a covenant of confidentiality regarding any information shared among them and Church Council. As a member of the church staff, this person is accountable to Church Council and the Pastor.
Responsibilities
Administrative Secretary will manage the church office and related concerns, to free the Pastor to do his/her tasks. This person will also function as the secretary to the pastor, and receptionist for the church.
This person will also oversee the maintenance of office equipment, ordering office supplies and keeping the church files and records.
Qualifications
The Administrative Secretary should have knowledge of how to use computer programs such as Microsoft Word, Excel, and Power Point. In addition, to work with a program to create, upload and distribute links, and work with the church website as needed. A detailed list of tasks is available from the church office.
A knowledge of bookkeeping would be an asset but not required.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Computer use
Specific Skills
- Maintain filing system
- Determine and establish office procedures and routines
- Order office supplies and maintain inventory
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
Work Setting
- Not-for-profit organization
Area Of Specialization
- Reports and records
- Correspondence
Typing (Words Per Minute)
- 41 - 60 wpm
Security and Safety
- Basic security clearance
Shorthand (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Database software
- General office equipment
- Internet browser
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