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Tasks
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Commission
- Coach
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
- Type and proofread correspondence, forms and other documents
- Determine and establish office procedures and routines
- Order office supplies and maintain inventory
- Record and prepare minutes of meetings, seminars and conferences
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
Supervision
- 5-10 people
Computer and technology knowledge
- Microsoft Publisher
- Electronic mail
- Adobe Photoshop
- Quick Books
- Social Media
- Spreadsheet
- Accounting software
- Human resources software
- MS Excel
- MS Office
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- Google Drive
- Google Docs
Area of work experience
- Reports and records
- Invoices
- Correspondence
- Contracts
Area of specialization
- Project management
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Attention to detail
- Repetitive tasks
Screening questions
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
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