Job Order Detail

Description

We are on the lookout for an Administrative Rockstar & Event Enthusiast to join our team. If you thrive on variety, excel at juggling tasks, and have an eye for detail, this role is you!

You'll support and assist on the delivery of the following:

-Data entry, scheduling, and helping to keep our office on track. This includes tasks like booking travel & accommodations, sourcing permits, and ordering supplies
-You'll be our eyes and ears in client meetings, capturing every detail in your notes. Your superpower lies in your ability to transcribe and organize your notes (or ours), into our comprehensive event plans.
-Assist with event set up, take down, and ensure rental items are inventoried and returned to the appropriate supplier
-Assist in the development of client pitches and event slideshows
-Manage our customer database and create plans for regular customer outreach and appreciation.
-Find leads and make our sales process seamless
-Help us maintain an active online presence by updating our website and social media
-Secure quotes, help us maintain seamless relationships partners, coordinate with volunteers, & act as a touch point with speakers & entertainers
-Track invoices, manage expenses & update event budgets

Qualifications & Skills:
-Proficiency in Microsoft Office Suite
-Familiarity with Social Media Platforms
-Strong organizational skills & attention to detail
-Excellent self-starter & team player
-Ability to manage multiple tasks simultaneously
-Excellent communication & interpersonal skills
-Must possess a valid driver's license and have access to a vehicle
-You must have your own laptop
-Must be able to speak, write & read English fluently
-Legally able to work in Canada

This is a Part Time - Contract Position (up to 30 hours a week), with an average of 20 hours per week.
Flexibility is essential, as hours may vary depending on event schedules. Ability to work from home, in the office, and on-site as required.