Job Order Detail

Description

Reporting to the Office & Project Support Manager, the Administrative Assistant provides reception and administrative support to offices of Kitsaki Vegetation Services and Kitsaki Management Services.  The position is located in the La Ronge office.

Responsibilities:
- Responsible for day-to-day reception, receiving visitors, answering phones, must be available from 8am to 5pm, Monday to Friday.
- Maintain the office equipment / supplies
- Kitchen / coffee area clean and stocked
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Collect and organize receipts
- Update and maintain log records for fuel and other transactions
- Assist in the preparation of external communications
- Organize and maintain electronic filing system
- Organize, printing, scanning field paperwork for field staff
- Back-up electronic files using proper procedures
- Data entry into company data base
- Assist and maintaining office calendars
- Coordinate janitorial and other service provider work and schedules
- Assist with travel arrangements, source out suppliers in communities for accommodations.
- Provide administrative support to management and other staff.
- Perform other related duties as required


Requirements:
- Minimum 3 years of experience as Administrative Assistant
- Demonstrate ability to foster collaborative relationship within a diverse workforce, have excellent organizational skills.
- Intermediate computer skills (Microsoft Word, Microsoft Excel, Adobe Acrobat and database applications)
- Operate standard office equipment such as computers, telephone, fax, and photocopier
- Demonstrates reliability, dependability, and flexibility
- A valid drivers license