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Looking for applicants who are trained and experienced in
Microsoft Office Word, Email, Excel, Access, Online appointment calendars, Invoicing, Accounts receivable/payable etc.
Responsible for a wide range of administrative tasks and is the first point of contact for clients.
Need to have superior time management, multitasking skills and communication skills both verbal and written. Excellence in attention to detail is a necessity and the ability to work independently and effectively under time constraints.
Effective telephone technique with tact, courtesy and patience.
Professional behaviour demonstrated at all times.
Must have experience in self- directed independent work situations.
Confidentiality is essential.
Experience working in the mental health field would be an advantage
Must be a team player.
Minimum 1-3 years experience required.
The Office Manager position is a full-time position.
Salary negotiable depending on experiencing.
Only applicants who have the skills required will be contacted for an interview.
Criminal Record Check required prior to hiring.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
- Travel expenses not paid by employer
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Not-for-profit organization
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
- Confidential security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Electronic scheduler
- Web site creation and management software
- Desktop publishing software
- General office equipment
- Accounting software
- Internet browser
- Electronic mail
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