Job Order Detail

Description

Serve as Secretary to various Boards and Committees, as assigned from time to time. This may include in-camera meeting considering personal matters and confidential commercial activities.
Preparing Council and Committee agendas in accordance with Bylaw requirements.
Attending council meetings (evenings) and recording decisions in accordance with Bylaws and legislation in absence of City Clerk.
Responsible for drafting and processing all correspondence from Council meeting as requested by City Clerk.
Maintain original council minute files and prepare for yearly storage.
Researching and drafting reports for the consideration of Council and its Committees including recommendation for a course of action.
Providing procedural information to Council, Committees and Administration on procedures and approval processes in absence of City Clerk.
Provide research for background information as required for the implementation and review of by and legislative requirements.
Serving as LAFOIPP coordinator, assisting the LAFOIP Privacy Officer (City Clerk), in developing and implementing LAFOIP related policies, training, procedures and guidelines for the collection, use, access and disclosure of corporate records. Under the direction of the LAFOIP Privacy Officer (City Clerk), reviewing requests for record disclosure, including sensitive personnel or commercial documents. Acting as LAFOIP Privacy Officer (City Clerk), in his/her absence.
Assisting the City Clerk in performance of election planning activities involving City and School Board elections. Acting as Returning in the absence of the City Clerk.
Planning, organizing, and monitoring the activities of the Clerks Office, and the performance of Council Support and Committee Support position assigned.
NOTE:  The duties listed are not set forth for the purpose of limiting the assignment of work.  They are not to be construed as a complete list of the many duties normally perfoperformed outside of the listed