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Administrative Assistant to Assoc Dean/Director

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Job Order #: 6145925

NOC: 13110
Employer Name:
Saskatchewan Polytechnic
Posted Date:
# of Positions:
Employment Terms:
Full Time
University Certificate
3-5 Years
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Employer Name:
Saskatchewan Polytechnic
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Human Resources
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This position is accountable to the Associate Dean of the Leslie and Irene Dube School of Nursing and Director HHR Growth Strategy and provides senior level administrative support. More specifically:

1. Act as a first-line response, troubleshoot/respond to urgent matters and requests, and provide information to management, faculty, staff, students and external agencies.
2. Anticipate administrative requirements and handle routine matters, ensure efficient and effective flow of work through the office and ensure quality output.
3. Independently organize and prioritize multiple tasks in a demanding work environment.
4. Maintain a high level of confidentiality for items of a sensitive nature
5. Prepare and calculate expense claim forms.
6. Reconcile procurement card expenditures.
7. In the absence of the Associate Dean, monitor emails for high priority items and follow through as appropriate.
8. Develop and maintain a bring-forward system (both electronic and manual).
9. Prioritize incoming mail by identifying signature required, action, and reading items. Track items that require dated response.
10. Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same. Provide a list of action items and assist in maintaining bring-forward system.
11. Initiate, adjust and maintain daily schedule for the Associate Dean.
12. In collaboration with the Associate Dean /Deans Office/Operations Analyst review and interpret monthly budget reports and seek and/or provide clarification for existing discrepancies.
13. Provide necessary support for preparation of presentations and workshops.
14. Organize and maintain filing systems.
15. Provide administrative assistance and support to the Deans Office as necessary.

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