Job Order Detail

Description

The Executive Coordinator (EC) will provide support to the executive team, and other staff as directed. This position is responsible for supporting the day-to-day operations including facilities, purchasing, IT, finance, and other administrative functions. When required, the EC will assist with special projects, event planning, and in-house communications.

Job Duties:
    Champion the integration, implementation and promotion of the Service Hospitality vision, mandate, values, operational plan, directives, policies and procedures and positive workplace culture, within yourself and working with the Service Hospitality team to fulfill Service Hospitalitys objectives and goals.

    Administrative support including, but not limited to, the following:
o    Answering phone calls, open and distribute mail, greeting clients, filing, photocopying, scanning, ordering office supplies and purchasing
o    Office maintenance (keeping it clean and organized)
o    Schedule and book meetings, hotels, flights, car rentals, etc.
o    Attend and coordinate event/meetings (preparation of materials, liaise with vendor, minute taking)
o    Perform financial support (mailing cheques, bank deposits, annual audit, record keeping, etc.)
o    Prepare and maintain HR correspondence, documents, and reports
o    Resolve and troubleshoot IT related issues (maintenance/repairs) and computer set up
    Assist with special projects when required (annual report, event planning, YSED, etc.)
    Support on communications when required such as handling social media accounts, updates to MailChimp (email contact list), and WordPress (website maintenance)
    Other duties as assigned.