Job Order Detail

Description

Key Responsibilities
Greet and assist visitors; ensure proper log-in and safety gear procedures
Answer and direct incoming calls, including phone coverage during staff breaks
Respond to emails and maintain organized filing systems
Input purchases, convert purchase orders, and enter invoices at receipt of goods
Review and process company purchase orders; ensure pricing, product, and quantity accuracy
Process payments, including credit card transactions, print cheques, and prepare outgoing mail
Reconcile Visa statements and track receipts
Process customer credit applications and prepare/send customer statements
Assist with inventory management
Maintain and file records, including vehicle/license plate tracking and equipment lists
Create and update Excel spreadsheets and PowerPoint files as needed
Order office and kitchen supplies; maintain stock and prepare coffee for staff
Track staff function dates and assist with coordination
Scan and upload invoices to CRM
Manage company cardlock accounts
Provide general administrative support to management
Cross-train and support other departments (invoicing, shipping & receiving) as needed

Requirements:
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Excellent written and verbal communication skills
Strong attention to detail and organizational skills
Ability to handle confidential and sensitive information with professionalism and discretion
Accounting or bookkeeping experience is an asset
Previous experience in an administrative or customer service role is preferred
Self-motivated, dependable, and able to work both independently and within a team

What We Offer:
Competitive salary
Extended health and insurance benefits
Group RRSP plan with employer contributions
A supportive, team-oriented work environment with room to grow