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Tasks
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Implement new administrative procedures
Computer and technology knowledge
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- Accounting software
- MS Office
Transportation/travel information
- Own transportation
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Efficient interpersonal skills
- Integrity
Screening questions
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
Financial benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
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