Job Order Detail

Description

What youll accomplish:  
Administration (approximately 60-80% of time)
    Prepare, format, organize and file both basic and detailed department reports, letters, expense reports, documents and meeting minutes on a daily, weekly, monthly and annual basis while adhering to specific deadlines
    Schedule and arrange facility rentals, travel bookings and catering
    Assist with new employee orientations where needed
    Process and track purchase requisitions and orders using SAP
    Collaborate with other Administrative Assistants to develop, revise and improve upon our administrative procedures

Operational Excellence (approximately 10-20% of time)
    Support the implementation of Operational Excellence tools and techniques, support their ongoing use, and quantify their results (e.g. 5S, problem solving, KPIs, Pareto, Manager-in-the-field, visual management)
    Effectively facilitate group problem solving sessions
    Identify or create key performance indicators to evaluate performance and encourage improvement
    Find opportunities for improvement and develop action plans to address them
    Actively connect with team members to encourage the use of OE strategies, tactics and tools
    Support teams by implementing and coaching the use of performance tools as needed to solve issues
    Maintain and refresh content on IMS & OE SharePoint sites as needed
    Promote and provide guidance on the use of Operational Excellence and Data Governance tools and techniques in Saskatoon Office

Records Management & Document Control (approximately 10-20% of time)
    Handle the receipt, printing, processing, and distribution of both electronic and hardcopy project documents for Mining Projects and Operations
    Record and track the movement of incoming and outgoing project documents
    Help the team locate physical and digital documentation and correspondence as needed
    Convert files to appropriate format and organize them as directed by the Project Managers or designate