Job Order Detail

Description

The National Circle of Indigenous Agriculture and Food (NCIAF) is seeking highly organized and adaptable Executive Assistant to provide administrative support to the CEO and Senior Leadership Team. This role is critical to ensuring the smooth operation of the NCIAFs work to activate a community of partners focused on reigniting the role of Indigenous peoples in agriculture and food, through knowledge sharing and supporting business creation, while honoring First Peoples, their lands, and Mother Earth. This role will play an important role in supporting our three strategic pillars:
    Advancing reconciliation and building bridges between Indigenous communities, Peoples and other agriculture and food industry stakeholders and creating a national vision for Indigenous agriculture;
    Support the development of Indigenous agriculture and food businesses; and
    Build Indigenous capacity for agriculture through awareness of opportunities, knowledge exchange, and education and skills development.

Key Responsibilities
    Serve as the first point of contact for the organization by responding to phone calls, emails, and visitor inquiries.
    Manage scheduling, travel, and calendar coordination for the CEO and Senior Leadership Team.
    Provide professional administrative support, including correspondence preparation, meeting coordination, event logistics, and document management.
    Assist with basic bookkeeping duties, employee expense claims, and liaising with NCIAFs third-party accounting provider.
    Take minutes at Board and confidential meetings, maintain filing systems, and uphold a high standard of confidentiality.
    Help manage internal administrative systems and support the administrative needs of the Board of Directors.
    Act as a cultural ambassador and support a positive, respectful, and organized workplace culture.

Skills and Qualifications:
    Minimum 3 years experience in an Executive Assistant or senior administrative role.